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Free RFQ templates for feed and ingredients — Procurement · Templates — FeedMatch Group project reference
Procurement · Templates

Free RFQ templates for feed and ingredients

Use these templates as the skeleton of your next Request for Quotation. They are the exact structures our procurement analysts use when running comparative tenders through the FeedMatch RFQ Builder — normalized so every quote is directly comparable.

  • Compound feed
  • Straight ingredients
  • Additives & premix
  • Ready for supplier email
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Project references

Visual scope of procurement · templates

Compound feed RFQ template

Header: buyer identity, delivery port, monthly tonnage, currency. Body: species and stage (e.g. broiler starter 0–14 d), nutrient matrix (CP, ME, dLys, Met+Cys, Ca, aP, Na), physical form (mash/crumb/pellet, PDI target), mycotoxin limits, medication policy. Commercial: incoterms, payment, delivery window, contract duration, quality tolerance clauses.

Straight ingredient RFQ template

Product name (e.g. Soybean Meal 46% CP), origin, harvest year, minimum spec (protein, moisture, urease, KOH solubility, fibre), packaging (bulk / big bag / bag), quantity per shipment, shipping window, discharge port, incoterms, target CoA parameters.

Additive & premix RFQ template

Active ingredient and CAS number, guaranteed potency, carrier, particle size, packaging, batch traceability requirements, stability data required, regulatory registrations for destination country.

Evaluation matrix

Weight price 55%, quality/certification 25%, delivery reliability 10%, payment terms 10%. Adjust to your operation.

Cover letter

Two paragraphs max: who you are, what you buy annually, deadline for offer, evaluation criteria. Long RFQs get short answers.

Related

17 options

Tells suppliers how mature the requirement is and how to structure their quote.

Select the bracket that best matches your allocated or anticipated budget. This helps us route the RFQ to suppliers with the right project capacity.

Pick all that apply.

If you already have suppliers or equipment brands in mind, list them (comma-separated). We benchmark them against comparable qualified alternatives — vendor-neutral, no lock-in.

House size, climate zone, production target, equipment standards, Incoterms, warranty terms, or any must-have scope items. The more specific, the more comparable the quotes.

When do you need supplier proposals back? We align outreach and reminders to this date.

💬 Anything else? (pick all that apply)
📝 Project description (optional — helps suppliers quote faster)

Free for buyers · Supplier-paid model · No obligation · Human-assisted sourcing

Most buyers receive initial supplier matches within 24–72 hours.

FAQ

Common questions

Can I use FeedMatch to send these?
Yes. The FeedMatch RFQ Builder wraps these templates in a normalized supplier-facing format and routes them to pre-qualified suppliers for your product and origin.
How long is a fair response window?
72 hours for spot ingredients, 5 working days for compound feed contracts, 10 working days for annual tenders.
Should I include a target price?
Only for compound feed annual tenders where you want suppliers to fit the budget. For ingredients, let the market price.
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