Poultry Equipment Buyer's Checklist — Pre-RFQ Master Checklist
The buyer's checklist below covers the questions every serious poultry-equipment purchase should answer before an RFQ leaves your inbox. Use it as a one-page pre-flight before engaging suppliers.
- — Before drafting any equipment RFQ
- — As a supplier-selection filter
- — As a handover checklist for FAT and SAT
- — New builds, retrofits and capacity expansions
- — Single-package and turnkey procurements
Selection criteria
Capacity, climate, bird type, growth model — documented, not assumed.
Incoterm, payment schedule, warranty, LDs and performance guarantees agreed before quoting.
Shipping windows, site readiness, installation supervision — not left to suppliers to guess.
Spare-parts kit, service response SLA, training days included.
Buyer credit, ECA cover or leasing pre-arranged — subject to third-party approval.
Every RFQ line item must reference the capacity number it serves. Vague scope is the largest single cause of misquoted equipment.
Ask every bidder for kWh per unit output (per bird, per egg, per tonne) — not headline motor rating.
Ask every bidder for MTBF data and 12-month wear-parts kit price alongside CAPEX.
Budget considerations
Class 4 estimate — indicative CAPEX bands, subject to detailed design.
| Scenario | Range | Notes |
|---|---|---|
| Concept | ±30–50% (Class 4/5 estimate) | Pre-feasibility budget for FID decisions |
| Detailed design | ±10–15% (Class 2/3 estimate) | Post-detailed-design budget for financing |
| Firm quote | ±5% (Class 1 estimate) | Signed contract, hedged FX where relevant |
Procurement checklist
- Bird type, weight range and cycle model documented
- Design outside temperature (1% winter and summer) fixed
- House drawings with equipment interfaces shared with bidders
- Incoterm (usually CIP or DAP) and delivery address defined
- Payment schedule tied to milestones, not calendar
- Performance guarantee and LDs in every quote
- Warranty term and spare-parts kit priced separately
- FAT and SAT procedures agreed before shipment
- Training days for owner staff included
- Financing pre-approved (subject to third-party approval)
- — Issuing RFQs before drawings and capacity numbers are stable
- — Comparing quotes on CAPEX alone
- — No performance guarantee — the largest single procurement mistake
- — Skipping SAT — nobody knows the plant works until you run it
Frequently asked questions
How many suppliers should I invite?
Do I need a consultant?
Turn this into a scoped sourcing brief and receive comparative quotes from qualified manufacturers.
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Buyer credit, ECA and leasing options — subject to third-party approval.