Procurement · Templates

Free RFQ templates for feed and ingredients

Use these templates as the skeleton of your next Request for Quotation. They are the exact structures our procurement analysts use when running comparative tenders through the FeedMatch RFQ Builder — normalized so every quote is directly comparable.

Compound feed
Straight ingredients
Additives & premix
Ready for supplier email

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Project references

Visual scope of procurement · templates

Compound feed RFQ template

Header: buyer identity, delivery port, monthly tonnage, currency. Body: species and stage (e.g. broiler starter 0–14 d), nutrient matrix (CP, ME, dLys, Met+Cys, Ca, aP, Na), physical form (mash/crumb/pellet, PDI target), mycotoxin limits, medication policy. Commercial: incoterms, payment, delivery window, contract duration, quality tolerance clauses.

Straight ingredient RFQ template

Product name (e.g. Soybean Meal 46% CP), origin, harvest year, minimum spec (protein, moisture, urease, KOH solubility, fibre), packaging (bulk / big bag / bag), quantity per shipment, shipping window, discharge port, incoterms, target CoA parameters.

Additive & premix RFQ template

Active ingredient and CAS number, guaranteed potency, carrier, particle size, packaging, batch traceability requirements, stability data required, regulatory registrations for destination country.

Evaluation matrix

Weight price 55%, quality/certification 25%, delivery reliability 10%, payment terms 10%. Adjust to your operation.

Cover letter

Two paragraphs max: who you are, what you buy annually, deadline for offer, evaluation criteria. Long RFQs get short answers.

1. What equipment do you need? *17 options

2. Type of poultry *

3. Project type *

3b. Project stage *

Tells suppliers how mature the requirement is and how to structure their quote.

4. Estimated CAPEX / procurement value (USD)

Select the bracket that best matches your allocated or anticipated budget. This helps us route the RFQ to suppliers with the right project capacity.

4b. What are you looking for?

Pick all that apply.

4c. Preferred suppliers or brands (optional)

If you already have suppliers or equipment brands in mind, list them (comma-separated). We benchmark them against comparable qualified alternatives — vendor-neutral, no lock-in.

4d. Preferred technical specification (optional)

House size, climate zone, production target, equipment standards, Incoterms, warranty terms, or any must-have scope items. The more specific, the more comparable the quotes.

4e. Target quote submission date (optional)

When do you need supplier proposals back? We align outreach and reminders to this date.

5. Expected decision / award timeline

6. Where & how big?

6b. Farm size

6c. Equipment details (optional)

7. Your contact details *

💬 Anything else? (pick all that apply)

💰 I'd like to explore project financing (equipment, turnkey, or expansion).

📝 Project description (optional — helps suppliers quote faster)

Free for buyers · Supplier-paid model · No obligation · Human-assisted sourcing

Most buyers receive initial supplier matches within 24–72 hours.

FAQ

Common questions

Comment Feed RFQ Templates s’applique-t-il à mon programme d’achats ?

Nous adaptons le cadre à votre volume annuel, au nombre de fournisseurs, aux marchés d’origine et aux Incoterms préférés. La première réunion définit les KPI, le calendrier et les fournisseurs cibles.

Combien de temps avant de constater des économies ?

Les premiers benchmarks arrivent en 2–3 semaines ; les économies contractuelles pérennes se consolident généralement entre le T1 et le T2 après adoption d’une RFQ structurée.

Comment garantissez-vous qualité et traçabilité ?

Nous exigeons GMP+/FAMI-QS, un COA par lot, un contrôle mycotoxines et un audit documentaire avant d’homologuer tout fournisseur.

Accompagnez-vous le financement et les Incoterms ?

Oui — LC, assurance-crédit, ECA et structuration CIF/CFR/DAP selon la destination, sous réserve d’approbation des banques et assureurs.