Procurement · Tender

Structured feed tender — the 8-week process

Annual feed and ingredient contracts should not be awarded by phone. A structured tender takes 6–8 weeks, unlocks 4–9% cost savings versus rollover pricing, and creates the paper trail your board, auditors and finance partners increasingly demand.

8-week timeline
Pre-qualification through award
Audit-ready

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Project references

Visual scope of procurement · tender

Week 1–2: Pre-qualification (RFI)

Long-list 8–12 suppliers, send RFI covering certifications, capacity, references and financial standing. Shortlist 5–6.

Week 3: RFQ issued

Send normalized RFQ (nutrient specs, incoterms, volume by month, tolerance clauses) to shortlist. Suppliers get 10 working days.

Week 5: Clarifications

Consolidate supplier questions, publish clarifications to all bidders simultaneously to preserve fairness.

Week 6: Evaluation

Score against weighted matrix. Normalize to same incoterms and payment terms before comparing headline prices.

Week 7: Negotiation round

Top 3 suppliers get a BAFO (Best and Final Offer) round on price + payment terms. Do not reopen scope.

Week 8: Award & contract

Award letter, framework contract with agreed price mechanism (fixed / index-linked / basis), quality tolerances, SLA and exit clauses.

1. What equipment do you need? *17 options

2. Type of poultry *

3. Project type *

3b. Project stage *

Tells suppliers how mature the requirement is and how to structure their quote.

4. Estimated CAPEX / procurement value (USD)

Select the bracket that best matches your allocated or anticipated budget. This helps us route the RFQ to suppliers with the right project capacity.

4b. What are you looking for?

Pick all that apply.

4c. Preferred suppliers or brands (optional)

If you already have suppliers or equipment brands in mind, list them (comma-separated). We benchmark them against comparable qualified alternatives — vendor-neutral, no lock-in.

4d. Preferred technical specification (optional)

House size, climate zone, production target, equipment standards, Incoterms, warranty terms, or any must-have scope items. The more specific, the more comparable the quotes.

4e. Target quote submission date (optional)

When do you need supplier proposals back? We align outreach and reminders to this date.

5. Expected decision / award timeline

6. Where & how big?

6b. Farm size

6c. Equipment details (optional)

7. Your contact details *

💬 Anything else? (pick all that apply)

💰 I'd like to explore project financing (equipment, turnkey, or expansion).

📝 Project description (optional — helps suppliers quote faster)

Free for buyers · Supplier-paid model · No obligation · Human-assisted sourcing

Most buyers receive initial supplier matches within 24–72 hours.

FAQ

Common questions

¿Cómo aplica Feed Tender Process a mi programa de compras?

Adaptamos el marco a su volumen anual, número de proveedores, mercados de origen e Incoterms preferidos. La primera reunión define KPI, calendario y proveedores objetivo.

¿Cuánto tarda ver ahorros con este enfoque?

Los primeros benchmarks aparecen en 2–3 semanas; los ahorros contractuales sostenibles suelen consolidarse entre el trimestre 1 y el trimestre 2 tras adoptar el proceso RFQ estructurado.

¿Cómo se garantiza la calidad y trazabilidad?

Requerimos GMP+/FAMI-QS, certificados de análisis por lote, control de micotoxinas y auditorías documentales antes de aprobar cualquier proveedor.

¿Ofrecen apoyo en financiación e Incoterms?

Sí — asistimos con LC, seguros de crédito, ECA y estructuración CIF/CFR/DAP según destino, sujeto a aprobación de bancos y aseguradoras.